Documentary Inventory of Archival Files and Contracts

An inventory registry for tracking the quantity and details of files within an archive. The dataset includes columns for contract numbers, series codes, storage units, and consultation frequency. It originates from the Colombian open data portal www.datos.gov.co and was last updated on May 18, 2026.

Use Cases

• Cataloging archival series and subseries using NOMBRES DE SERIES Y SUBSERIES and CÓDIGO DE SERIES from 14 available columns.
• Analyzing document consultation patterns and storage media using Frecuencia de consulta and Soporte from 14 available columns.
• Tracking contract documents and their physical location using CONTRATOS NÚMERO and Unidad de conservación CaJa from 14 available columns.
• Managing file transfers and archival dates using Fechas Extremas I and Fechas Extremas F from 14 available columns.

Strengths

• Provides a structured inventory with 14 distinct metadata columns for archival management.
• Offers multiple export formats including CSV, JSON, XML, and RDF for interoperability.
• Includes specific fields for tracking physical storage units like folders, boxes, CDs, and serials.

Limitations

• Row count and total dataset size are unknown, which may limit suitability assessment.
• Description metadata is limited; actual data quality requires manual inspection after download.

Provenance

Source

www.datos.gov.co (Colombian open data portal)

Collection Method

Likely an administrative registry for archival tracking.

Time Range

Temporal coverage is suggested by the Fechas Extremas I and Fechas Extremas F columns but is unspecified.

Freshness

Last updated 2026-05-18 17:27:31; freshness should be verified.

Geography

Implied to be Colombia due to the source domain, but not explicitly stated.