Privacy Impact Assessment for Passport Canada's Mail Tracking System

Global Affairs Canada's Privacy Impact Assessment (PIA) for the Mail Tracking System (MTS) deployed at Passport Canada in 2008. The document outlines the system's operational objective to track passport applications from receipt to processing and its role in generating statistical reports. It was published on the open_canada platform under the OGL-CA-2.0 license.

Use Cases

• Analyzing government privacy assessment frameworks based on the described PIA structure.
• Studying the implementation timeline and challenges of government IT systems based on the documented deployment date and technical problems.
• Researching operational workflows in passport issuance based on the described tracking from mail receipt to service request creation.
• Examining the design of management reporting tools in government services based on the mention of defined statistical reports.

Strengths

• Document provides a specific operational deployment date of June 16th, 2008.
• Assessment is tied to a concrete government requirement for security and privacy evaluation of major services.
• Description outlines a clear project objective to track applications from entry to processing.

Limitations

• Description metadata is limited; actual data quality requires manual inspection after download.
• Column-level documentation is absent; field semantics must be inferred after download.
• Data may reflect temporal bias inherent to a 2008 system assessment.

Provenance

Source

Global Affairs Canada

Collection Method

Developed as part of departmental privacy and security assessment requirements.

Time Range

Assessment focuses on a system deployed in 2008.

Freshness

Last updated 2026-07-13 13:31:08.804230; freshness should be verified.

Geography

Canada, with initial deployment in Gatineau.