Document Retention Tables: Administrative Series and Retention Periods

A validated Document Retention Schedule (TRD) establishes the retention and final disposition times for an organization's administrative and operational documents. The dataset details document series and subseries, retention periods in management and central archives, and final disposition procedures. It was published by datos.gov.co and last updated on May 26, 2026.

Use Cases

• Classifying document series and subseries using SERIE and SUBSERIE columns.
• Calculating total document lifecycles by summing TIEMPO DE RETENCION EN AÑOS ARCHIVO GESTION and TIEMPO DE RETENCION EN AÑOS ARCHIVO CENTRAL.
• Planning digitization or microfilming workflows based on the MICROFILMACION/DIGITALIZACION column.
• Determining final disposition actions (elimination or selection) using the ELIMINACION and SELECCIÓN columns.

Strengths

• Structured schema with 12 distinct columns for detailed retention rule specification.
• Includes specific retention periods for both management and central archives, allowing for lifecycle analysis.
• Validated on a specific date (August 30, 2024), providing a clear reference point.

Limitations

• Row count and dataset size are unknown, which may limit suitability assessment.
• Description metadata is limited; actual data quality requires manual inspection after download.

Provenance

Source

www.datos.gov.co

Freshness

Last updated 2026-05-26 20:07:13; freshness should be verified.